New programming has been put into effect that will assist your office in data entry and searching for existing people/companies on the administrative system. Effective immediately, the system will automatically do the following cross-referencing:

1. Last Name
• By last (just as it always has)*
• Last names which are hyphenated will be cross referenced as in the following example:
JONES-ANTHONY*
JONES**
ANTHONY**

• By any maiden name listed**
• By any former name(s) names listed**
2. First Name
• By first name just as it is listed*
• If the first name is a single letter, it will be cross-referenced in all of following ways:
• First*
• First Middle**
• Middle**
• Example: S BARBARA ANTHONY would cross-reference as:
ANTHONY/S
ANTHONY/S BARBARA
ANTHONY/BARBARA
As well as the traditional ANTHONY/S/BARBARA

3. Preferred Name - Will cross-reference with all of the described variations of first and middle**
4. Middle Name*

* Cross-referencing which has always been in place and will continue
**New cross referencing for name

In the past, some of you have had to enter and file a person’s name multiple times in order to get all of the search capabilities that were needed on a name. Hopefully this new cross-referencing system will prevent that.

As always, when searching for a person and/or company, please check carefully before setting up a new id. We seem to be creating more and more duplicate ids. Duplicate ids clutter up the system and cross-referencing and makes it difficult to share data across files.